Administrative Procedures & Forms
Horizon School Division's Administrative Procedures (APs) are in place to ensure consistent service and procedures across our system. Expand the groups below to review our APs for each area.
Group : 100 - General Administration (49)
Procedure | Title | Forms (found on AP page) |
AP 104 | Learning Improvement Plan and Alignment with Horizon Strategic Plan | |
AP 106 | Accountability Reporting | |
AP 110 | School Community Councils | |
AP 111 | Operation of School Community Council | |
AP 112 | School Community Council Accounts | |
AP 120 | Review and Dissemination of Policy and Procedures | |
AP 129 | Emergency School Closure | |
AP 130 | School Year and School Day | |
AP 132 | Help Desk Procedure | |
AP 133 | Technology Inventory Procedure | |
AP 134 | Division Assigned Technology Equipment | |
AP 135 | Abuse and Vandalism of Technology Assets | |
AP 136 | Disposal of Division Technology Assets | |
AP 137 | Donation of Technology Hardware and Software | |
AP 138 | Request for Main Lab Computers - Maximum Number of Lab Units | |
AP 139 | Security of Computers, Memory Keys and Portable Storage Devices | |
AP 140 | Acceptable Use of Technology | |
AP 141 | Technology Hardware Purchases | |
AP 142 | Technology Software Purchases | |
AP 143 | Stolen or Missing Technology and Equipment | |
AP 144 | Microsoft Office Home Use | |
AP 145 | CFS (Computers For Schools) Technology Equipment | |
AP 146 |
Social Media and Posting | |
AP 147 | Social Media and Web-Based Services | AF 147 - Social Media Permission Form |
AP 148 | Automated Communications | |
AP 150 | Media Relations | |
AP 152 | Concerns and Issues | |
AP 153 | Visitors to Schools | |
AP 154 | Flag Protocol | |
AP 155 | Event Protocol | |
AP 156 | Shelter in Place | |
AP 159 | Tobacco and the use of Electronic Smoking Products | |
AP 160 | Occupational Health and Safety Committee | AF 160 - Occupational Health and Safety Form |
AP 161 | Automated External Defibrillator | |
AP 162 | Fire Drills | |
AP 163 | Lockdowns | |
AP 164 | Handling Body Fluids | |
AP 165 | Anaphylaxis and Food/Substance Sensitivities | Anaphylactic Shock Map |
AP 166 | Control of Communicable and Contagious Diseases | |
AP 166.1 | Illness in Care - COVID-19 | |
AP 167 | Nutritious and Healthy Foods | |
AP 168 | Hold and Secure | |
AP 169 |
Smudging | |
AP 180 | Local Authority Freedom of Information and Protection of Privacy | Privacy and Access in Saskatchewan Schools |
AP 180.1 | Breaches of Privacy | |
AP 181 | Parent/Guardian Permission for use of Student Work and Personal Information | |
AP 182 | Video Surveillance | |
AP 183 | Live-Streaming and Recording of Classes | |
AP 185 | Records Retention and Disposal | |
AP 190 | Copyright | |
AP 191 | Wall of Fame | Wall of Fame Nomination Form |
Group : 200 - Instructional Programs & Materials (31)
Procedure | Title | Forms (found on AP page) |
AP 201 | Curriculum | |
AP 202 | Student Subject Loads | |
AP 204 | Controversial Issues | |
AP 210 | Development and Renewal of Locally Developed and Modified Courses | AF 210 Intent to Proceed - Form D |
AP 211 | Disputes Relative to Identifying, Designating or Programming of a Student with Intensive Needs | |
AP 212 | Access to Professional Support Services | |
AP 215 | Assistive Technology for Students | |
AP 216 | Moving Assistive Technology with Students with Intensive Needs | AF 216 Assistive Technology Transfer Form |
AP 217 | Special Project Credits | AF 217 Special Project Credit |
AP 218 | Apprenticeship Credit | AF 218 Apprenticeship Credit Application Form |
AP 219 | Career and Work Exploration Credit | AF 219 (multiple) |
AP 220 | Summer School | |
AP 221 | Private Music Lessons in School | |
AP 222 | Band Operation | |
AP 223 | Dual Credit | |
AP 224 | Credit Recovery | AF 224 - Request for Credit Recovery |
AP 230 | Distance Education | AF 230 - Career Exploration Consent Form.pdf |
AP 230.1 |
Saskatchewan Distance Learning Corporation (SDLC) | |
AP 235 | Driver Education | |
AP 240 | Student Counselling | |
AP 241 | Career Couseling | |
AP 251 | Resource Selection, Adoption and Challenge | |
AP 252 | Resource Centre Weeding | |
AP 260 | Educational Trips | AF 260 (multiple) |
AP 261 | High Risk Activities | AF 261 (multiple) |
AP 262 | Extracurricular Activities | AF 262 (multiple) |
AP 263 | Funding Extracurricular Activities and Special Events | |
AP 264 | Coaching Guidelines in Extracurricular Activities | |
AP 265 | Selection of Learning (Instructional) Models | |
AP 270 | Home-Based Education | AF 270 Home-Based Education Plan |
AP 281 | Standardized Assessment | |
AP 290 | Participation in Education Research | AF 290 Participation in Educational Research Form |
Group : 300 - Students (39)
Procedure | Forms (found on AP page) |
|
AP 300 | Student Registration | AF 300 - Student Registration Form & PreK Application |
AP 301 | Foreign Students |
AF 301.1 - Foreign Student Exchange Application Form
AF 301.2 - Foreign Student Access Report Form
|
AP 302 | Opening Day Enrolment | |
AP 303 | Out-of-Division Releases | AF 303 - Out of Division Releases |
AP 304 | PreKindergarten (PreK) | |
AP 305 | School Attendance Areas | |
AP 306 | Tuition Fees | |
AP 307 | Student Dismissal for Transportation Purposes | |
AP 308 | Early Entrance Admission | |
AP 309 | Admission of Students Who Are Not Born in Canada | |
AP 310 | Faith-Based Education at Englefeld School | AF 310 - Non-Christian Student Declaration of Intent |
AP 312 | Administering Prescribed Medications | AF 312 - Prescribed Medication Form |
AP 313 | Service Dogs in Schools | AF 313 - Service Dogs in Schools |
AP 315 | Seclusion and Restraint | |
AP 319 | Notice of Exclusion | |
AP 320 | Tracking Student Demographic Information | |
AP 321 | Cumulative Records | AF 321 - Cumulative Record Transfer Form |
AP 322 | Custody and Access Issues | |
AP 323 | Young Offender Information Sharing | |
AP 325 | Reporting Child Abuse and Neglect | |
AP 340 | Attendance of Students | |
AP 345 |
Use of Personal Electronic Devices in Schools |
AF 345.1 - Use of Personal Electonic Devices in Schools
AP 345 - Appendix A - Sample Code of Conduct
|
AP 348 |
Authority For Use of Preferred Name or Pronoun(s) | AF 348 - Authority For Use of Preferred Name or Pronoun(s) |
AP 349 | Gay-Straight Alliance | |
AP 350 | Student Discipline | AF 350 - Student Discipline template and examples (multiple) |
AP 351 | Operation of Student Vehicles | |
AP 352 | Student Questioning and Search | |
AP 353 | Student at Risk | AF 353 - Student at Risk Form (Laggard) |
AP 354 | Violence Threat Risk Assessment |
AF 354.1 - Violence Threat Risk Assessment Protocol
AF 354.2 - VTRA Response Flowchart
|
AP 355 | Gang Related Activities | |
AP 356 | Drug Incident | |
AP 357 | Acts of Vandalism | |
AP 358 | Harassment, Bullying, and Cyberbullying | |
AP 359 | Locker Use Agreement | |
AP 360 | Student Evaluation | |
AP 361 | Grade Placement | AF361 Grade Placement forms (multiple) See AP361 |
AP 363 | Parent, Teacher and Student Conference | |
AP 365 | Course Challenge | |
AP 375 | Graduation | |
AP 395 | Student Recognition Award | AF 395 Student Recognition Award Application Form |
AP 397 | RCMP in Schools |
Group : 400 - Personnel & Employees (61)
Procedure | Title | Forms (found on AP page) |
AP 400 | Staff Recruitment and Selection | Vacancies & Applications |
AP 401 | School Staffing | |
AP 402 | Applications for Employment | Vacancies and Applications |
AP 403 | Substitute & Casual Employment | Vacancies and Applications |
AP 404 | Criminal Record Checks for Employees | AF 404 - Affidavit Respecting Criminal Record |
AP 406 | Maternity, Paternity and Adoption Leaves | |
AP 407 | Employee Records | |
AP 408 | Lone Worker | |
AP 409 | Workplace Harassment | Workplace Harassment Complaint Form |
AP 410 | Workplace Violence | Workplace Violent Incident Report Form |
AP 411 | Confidentiality | |
AP 412 | Drugs and Alcohol - Employees | |
AP 413 | Medical Documentation | |
AP 414 | Online Learning / Learning from Home | |
AP 415 | Years of Service | |
AP 416 | Retirement Gift | |
AP 417 | Teachers' Professional Development | |
AP 420 | Teacher Accreditation and Renewal | |
AP 422 | Teacher Retirement Notification Incentives | |
AP 423 | Position Redundancy | |
AP 424 | Transfer of Professional Staff | Vacancies & Applications |
AP 425 | Tutor for Pay | |
AP 426 | Release Time for Horizon Teachers' Association President | |
AP 430 | Teacher Growth, Supervision and Evaluation | AF 430 - Professional Growth Forms (multiple) |
AP 432 | Acting Principal | |
AP 434 | In-School Leader Growth Supervision and Evaluation | AF 434 (Multiple) |
AP 435 | Transferring, Lifting and Repositioning | |
AP 440 | Inclement Weather Travel | |
AP 441 | Personal Professional Days | |
AP 442 | Noon Period Supervision | AF 442 - Noon Period Supervision Form |
AP 443 | Additional Days or Hours Worked | |
AP 444 | Time Cards - Support Staff | AF 444 - Time Cards |
AP 446 | Time Cards - Bus Drivers | |
AP 447 | Time Cards - Caretakers | |
AP 450 | Organizational Structure | Organizational Chart (click here) |
AP 451 | Role Descriptions | |
AP 455 | Early Service Excellence in Teaching Award | AF 455 - Nomination Form |
AP 456 | Excellence in Teaching Award Criteria | AF 456 - Nomination Form |
AP 461 | Internships and Other Practicums | |
AP 468 | Leave for National and International Competition | |
AP 470 | SLT Role Expectations and Appraisal Process | |
AP 471 | Role of the Superintendent of Human Resources | |
AP 472 | Role of the Superintendent of Learning | |
AP 473 | Role of the Superintendent of Indigenous Education | |
AP 474 | Role of the Superintendent of Inclusive Education | |
AP 475 | Role of the Superintendent of Student Wellness | |
AP 476 | Role of the Superintendent of Finance Services/CFO | |
AP 476.1 | Role of the Manager of Payroll Services | |
AP 476.2 | Role of the Manager of Accounting Services | |
AP 477 | Role of the Superintendent of Operational Services/COO | |
AP 477.1 | Role of the Manager of Facility Services | |
AP 477.2 | Role of the Manager of Transportation Services | |
AP 477.3 | Role of the Coordinator of Information Services | |
AP 478 | Role of the Communications Officer | |
AP 479 | Role of the Executive Assistant | |
AP 480 | Role of the Principal | |
AP 481 | Role of the Vice-Principal | |
AP 482 | Role of the Teacher (Certificated Staff) | |
AP 495 | Criminal Record Checks for Volunteers | AF 495 - Criminal Record and Vulnerable Sector Check Letter |
AP 496 | Non-Faculty Coach Applications | AF 496 (multiple) |
AP 497 | Concussion Procedure - Interschool Athletics |
Group : 500 - Business Administration (43)
Procedure | Title | Forms (found on AP page) |
AP 500 | Budget | |
AP 501 | School Based Budgets and School Generated Funds | |
AP 502 |
Accumulated Surplus from Operations | |
AP 505 | School Fees | |
AP 510 | Accounts Management | |
AP 511 | Administration of School Generated Funds | AF 511 (multiple) |
AP 512 | Petty Cash Account | |
AP 513 | Theft - School-Generated Funds | |
AP 514 | Out of Pocket Expenses | Out of Pocket Expense Claim Form |
AP 515 | Decentralized Purchasing | AF 515 - Purchase Order Form |
AP 516 | GST Rebate | AF 516 - GST Rebate Form |
AP 517 | Disposal of Non-Required Materials and Equipment | |
AP 518 | Tangible Capital Assets | |
AP 519 | Expense Claim | AF 519 (Multiple) |
AP 520 | Fundraising | |
AP 521 | Teacher and Early Childhood Educator School Supply Tax Credit | |
AP 525 | Charitable Donations | |
AP 526 | Scholarships | |
AP 527 | Requests for Financial Sponsorship | |
AP 530 | Insurance and Liability | AF 530 Parental Consent for Student Transportation Form |
AP 531 | Accident Insurance | Accident Intake Form |
AP 540 | Facilities Planning | FAME Asset Planner |
AP 541 | Facilities Work Request | FAME Asset Planner |
AP 542 | Facilities Department Purchase Order Procedure | AF 542 Facilities Purchase Order Form |
AP 544 | Upright Lift Usage and Rental | |
AP 550 | School Bus Scheduling and Safety | |
AP 551 | Operation of School Buses Under Adverse Weather | AF 551 Principal's Bus Report Form |
AP 552 | Bus Driver Responsibilities | |
AP 553 | Bus Route Concerns | |
AP 554 | Parent and Student Responsibilities Regarding Busing | |
AP 555 | School Trips Requiring Transportation Services | |
AP 556 | Bus Monitoring | |
AP 557 | Bus Evacuations (Drill) | |
AP 558 | Bus Registration | |
AP 559 | Bus Roster | AF 559 Bus Roster Form |
AP 560 | Student Services Transportation Requests | |
AP 561 | Driver Authorization for Transportation | AF 561 Driver Authorization for Transportation Form |
AP 562 | Purchase and Use of Vans for Transportation of Students | |
AP 563 | Non-School Age Passengers | AF 563 Non-School Age Passengers Consent Form for Bus Drivers |
AP 564 | Bus Behaviour | |
AP 565 | Travel in Personal Vehicles | |
AP 566 |
Reimbursement for Transportation | AF 566 Reimbursement for Transportation |
AP 567 |
Alternate, Consenting, or Temporary Alternate Stops | |
AP 570 | Division-Owned Vehicles | AF 570 (Multiple) |
AP 571 | Carpooling | |
AP 572 | Support Staff In-Town Travel Allowance | AF 572 - Expense Claim In-Town Travel Allowance |